Secretary, General at Zigma Limited

Zigma Limited is an independent, indigenous energy company in Nigeria. Zigma’s mission, under its CEO Funmi Ogbue, is to become the first female-led ‘mini-major’ with interests in the upstream, midstream and downstream energy sectors, first in Nigeria and then in Africa more widely. Aligning with Funmi’s passion for improving local communities, Zigma will place Environmental, Social and Governance (ESG) policies at the heart of its operations and aims to become a champion for the responsible development of African energy projects–at the same time as delivering significant value to its investors and partners.

We are recruiting to fill the position below:

Job Title: Secretary, General

Location: Abuja

Role Description
Schedule management:

Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same
Ensures transverse collaboration with other HR Secretaries in DW & JV
Monitors annual leave and scheduled absences of all divisional personnel

Record Keeping:

Is aware and ensures effective quality control and record keeping of all documents handled
Follows up with relevant office for approvals and/or request validations
Maintains up to date Chrono register

Logistics Support:

Co-ordinates travel arrangements for GM+ and/or team.
Raises & follows up mission order requests for the team
Organises logistics for team as required

Memo/Report Preparation:

Prepares and follows up with Communications team to ensure timely intranet publications of all memos.
Prepares and communicates DoA announcements.
Prepares such letters as are in relation to the division’s activities to external parties.
Handles all divisional correspondences (distribution of gifts, letters, etc.)

Administrative support:

Manages divisional stationery and office consu

Qualifications

HND / B.Sc Degree in Secretarial Studies, Administration or Management Science.
1 – 2 years’ experience in any role, for a general secretary.
3 – 5 years’ experience for GM+
Proficient use of Microsoft office tools
Excellent interpersonal and communications skills.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV to: engineering@zigmaltd.com using the Job Title as the subject of the mail.