Administrative Intern at Palladium Group

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

We are recruiting to fill the position below:

Job Title: Administrative Intern

Job ID: req23553
Location: Abuja

Project Overview and Role

Data.FI is a five-year global project funded by the U.S. Agency for International Development (USAID) to support the HIV and COVID-19 response.
Data.FI partners with programs to accelerate and sustain access to high-quality data to expedite HIV and COVID-19 epidemic control and maintenance.
By improving global, regional, national, and community/local in-depth analyses of HIV and COVID-19 epidemiologic and programmatic data, Data.FI expedites program achievements to improve client services and attain and sustain control of the epidemics.
Data.FI supports host country governments to enhance existing health information systems (HIS), informing management responses to gaps in programming and sustaining impact by supporting local partner transition.

Purpose of Position

Palladium is seeking to recruit an Administrative Intern to support our Finance and Operations team. S/he will be responsible for provide administrative support for the office in line with Palladium policies, International and Nigeria Labour Law, donor requirements, and Nigerian laws.
The intern is expected to work very closely with other staff in the field and office to process any required documents in support of project, program or administrative activities and contribute to the effective administrative duties and give support to the field office where necessary.
The Administrative Intern will report to the Senior Finance and Admin Officer.
This position located in Abuja, Nigeria and does not support remote work. The incumbent will be required to work out of the Palladium, Abuja office.

Primary Duties and Responsibilities

Support in the preparation of monthly Field Voucher reports for the Finance an Operations unit.
Assist in periodic verification of physical inventory.
Support timely collation of retirements’ supporting documents from the State offices.
Manages the inventory of project assets and consumables such as beverages and stationery items etc while ensuring timely re-stocking.
Assist and maintain efficient filing systems for both physical and electronic records on administrative matters.
Support in ensuring proper documentation of official communications, reports, and other relevant documents.
Support archiving processes and facilitate retrieval of records as needed.
Scanning of approved documents for relevant documentation and classifying in respective soft/hard file.
Assist in organizing and coordinating meetings, workshops, and other events.
Assist in ensuring prompt remittance of the monthly payroll and Tax deductions at the bank.
Perform other official duties as may be assigned by supervisor.

Required Qualifications

B.Sc. / B.A in Public Administration / Relations, Humanities, or related fields.
Previous experience in the INGO sector will be an advantage.
Highly developed interpersonal and communication skills including good listening skills, influencing and negotiation.
Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
Experience with Microsoft Word, Excel, PowerPoint and Outlook.
Fluency in English with excellent writing and speaking skills is required.
Possess the ability to handle Finance and Administrative Routines.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online